Microsoft 365 vs Google Workspace: Which Is Better: Microsoft 365 or Google Workspace?
Every business needs a suite of software for creating text-based assets such as letters and other correspondence, as a way to create professional presentations and spreadsheets too. For many years, Microsoft Office has been the industry standard, however, in today’s market, Microsoft itself has introduced an alternative, Microsoft 365. But that is not the only one, Google has been developing its own solutions for a long time, and today, Google Workspace promises to be an effective platform for your business.
But which one offers the best solution? Let’s take a look and see.
Cloud Storage and Collaborative Processes
Microsoft 365 is built around the company’s OneDrive cloud storage system. Each account enjoys 1TB of storage, with easy sharing tools to help teams collaborate with ease. Integration of this cloud storage makes it really easy to share, save and backup your important files, with an excellent file structure as the default, all seamlessly integrated into every application.
Google Workspace takes a similar approach, however, basic users only get 30GB of storage, with higher-cost plans having 2TB and even more in some cases. Again, apps do a good job of integrating the storage into your workflow, however, collaboration is not quite as easy as with Microsoft 365.
With its less intuitive sharing and reduced storage, at least at the basic plan level, Google Workspace is good, but Microsoft 365 simply does better here and wins this round.
Productivity Tools
Microsoft are so good at this that their tools have become synonymous with what they do. Word, Excel, PowerPoint and Outlook are business standards, and all are included in Microsoft 365, as well as many more. SharePoint and OneDrive together offer collaborative tools that few come close to matching. They are standards for a reason too, from ease of use to power user performance, all these tools are superb, and together are a formidable suite that can do pretty much anything most businesses will ever need.
Google Workspace has its own productivity applications to match the more familiar Microsoft options, with Google Docs, Sheets and Slides among the applications on offer. All are very capable, and you will struggle to find something you can do in the Microsoft apps that you could not do in Google. But Microsoft has been offering these tools since 1990, and that 35 years of refinement shows.
As a result, everything just feels easier, and more efficient when using Microsoft 365, and that never goes away. Whatever you need to do, you can get similar results from both, you’ll just have a better experience with the Microsoft products, so again Microsoft 365 had the edge.
Security and Compliance
For modern businesses, security is a crucial aspect of everything they do, while essential compliance with legislation such as GDPR is crucial for maintaining access to huge consumer markets like the EU. With built-in multi-factor authentication and advanced data loss protection in OneDrive, Microsoft 365 has all the tools that businesses need. It is GDPR and SOC standard compliant out of the box too, providing a robust and safe platform for every business.
Google Workspace has integrated security as well, however, they do feel a little underwhelming compared to the Microsoft offering. Google’s product also lacks the built-in compliance features that make Microsoft 365 so easy to use.
While it is possible to operate securely and with compliance using Workspace, we see the same common these again here, it is just faster and easier to do when using Microsoft 365.
Integration with 3rd Party Software and Platforms
Being the standard for so long, it should not be a surprise that essential tools such as Salesforce, QuickBooks and Adobe products all work seamlessly with Microsoft 365. That streamlines your workflow and builds efficiency in your business processes, saving you time and money.
Continuing the theme, Google Workspace can match all the functionality on offer with Microsoft 365, it is just harder to do. If you use multiple platforms and a range of products, Microsoft 365 is the one to go for here, it just works, and never gets in your way.
Collaboration and Communication
Whether it’s remote working, multiple teams collaboration across different locations or just file sharing locally, being able to communicate and share effectively is crucial for the way we work today.
For Microsoft 365, tools like Teams provide a complete collaboration ecosystem, connecting seamlessly with SharePoint, OneDrive and Outlook, communications and sharing are simple.
Google has a similar range of tools, with Google Meet and Google Chat, but they are not as flexible, especially when working with 3rd party options. In the fast-paced world we live and work in, Microsoft 365 is robust, reliable and effective, more so than Google. That is why again, it should be the first choice for your business.
Microsoft 365 – The Best choice for your business
There is no question that Microsoft 365 remains the best choice for your business. While Google Workspace has a lot to like, and in many ways matches the features and capabilities of 365, we can see that in every category, Microsoft 365 just makes it easier to get things done.
Choosing Microsoft 365 gives you all the tools you need, it is safe, secure and compliant, it has excellent tools got sharing, communication and collaboration, and it works well with other tools you may already be using.
But the biggest reason for choosing Microsoft 365 is that it does it all without fuss. It is easy to use, it all just works as you want it to, and it never gets in your way. Do you want to use data from another tool such as Salesforce? It just does it.
That is why Microsoft 365 is the best option for your business, it lets you do things your way, and never imposes limits on how you get there.
Conclusion
Microsoft 365 remains the go-to choice for your business. It’s simpler to use, and easier to manage, it has robust, reliable security and helps you maintain compliance with the regulations you worry about.
Choosing anything else means making things harder for yourself, and who wants to do that? Give Microsoft 365 a try today and see why it is the first choice for businesses large and small.
You can see why so many companies are switching to Microsoft 365 and seeing benefits over traditional email solutions with our detailed article explaining why your business should move from POP3, IMAP, or Web-Based Email to Microsoft 365.